Part-Time Office Administrative Assistant
The Administrative Assistant will assist in all areas of office support.
A Job That Makes A Difference!
Roughing It Day Camp is dedicated to helping kids grow through exciting activities, unplugging in the outdoors, and learning life skills that will prepare them to take on the world! Be a part of our year-round team that makes it all possible.
Build Your Resume
Gain valuable work skills in marketing and technology systems. We can tailor positions to fulfill internship requirements.
Free Camp for Your Kids
For parents: your children can attend Roughing It Day Camp for free (up to 8 weeks) when you work year-round and the complete summer. Camp tuition is valued at up to $9,000 per child.
Benefits of working at Roughing It
- Flexible schedule. Set up a weekly work schedule during the school year that lets you fit in other commitments.
- Hybrid work. Work virtually and in-person at our Lafayette camp office during the school year. The position is fully in-person during the summer season (June-August).
- Paid training. Learn on the job and build your skillset with current business and marketing methods.
- Convenient location. Located in downtown Lafayette, with easy access from the freeway.
- Regular promotion schedule. Salary increases based on number of hours worked and mastery of job skills.
Fun Work Environment
Our office team is made up of other camp moms, dads, and college students in a fun atmosphere. Job responsibilities are exciting and rewarding, with room for skill growth.
Policy and Guideline Documents
Work Schedule
School-Year Season: This is a part-time job during the school year (non-summer months). A typical work schedule is Mon-Fri 9am-2pm (20-25 hours/week). We are flexible with creating a work schedule that takes into account your other commitments while remaining consistent week to week. Positions require constant communication with parents and staff, so hours should be scheduled during the work day.
Summer Season: Hours increase during the busy summer season, June 1st through Labor Day, to 30-35 hours/week. The typical summer work schedule is Mon-Fri 7am-1:30pm with 1/2 hour lunch.
Hybrid Work: Work virtually and in-person at our office during the school year. More in-person work can be expected at the start of the position to account for in-person training. The position is fully in-person during the summer season. Our offices are located in Lafayette with easy access from the freeway.
Pay Information
About the Part-Time Office Administrative Assistant Position
The Office Administrative Assistant is a part-time position and a key part of Roughing It Day Camp’s year-round team. This position communicates daily with both camp families and staff, registers campers, assists with marketing, customer service, and a variety of office support services.
General Duties for Office Assistant
- Processing Registrations
- Process camper registrations and forms.
- Maintain the camper & customer databases, update records
- Produce registration reports
- Account Management
- Process payments, update customer accounts
- Prepare customer financial statements and reports
- Prepare bank deposits
- Marketing
- Creating and editing content for Newsletters and social media
- Manage photos during camp: organizing and editing as needed.
- Assisting with marketing and sales tasks
- Provide primary support to at least one of the following supervisors:
- Registrar & Business Manger
- Marketing and Sales Assistant
- Media Assistant / Content Writer/Editor
- Graphic Design Assistant / Web Designer
- Program Director & HR Assistant
- General Office Support
- Serves as camp receptionist and the friendly routing of all telephone communication
- Customer service: servicing camper families and prospective customers including daily communication (phone and email)
- Answer questions on customer accounts and assists families registering for camp.
- Scan, upload and organize files, and online record management
- General office upkeep: supply ordering, mailings, organization and upkeep of facilities
- Represents Roughing It at Open Houses and Community events.
- Assist sales, marketing, personnel, and other areas of the camp organization as needed.
- Occasionally drive between the summer office and reservoir to deliver or pick up supplies or transport staff as needed.
Specific Qualifications for Office Assistant
- Exceptional customer service skills
- Strong knowledge of Windows-based programs
- Excellent phone and email communication skills
- The ability to learn new software programs quickly, and manage multiple databases
- Ability to perform general office duties (filing, answering the phone, word processing, copying, mailing, organizing and running all the mechanics of the office)
- Valid driver’s license and excellent driving record. Will drive Roughing It vehicles on occasional errands.
- Ability to work independently and accurately
- Occasionally lift approximately 30-40 pounds (whether it be equipment, boxes, files, etc.)
- Fine motor dexterity – typing, filing papers, etc.
- Ability to sit for extended periods of time (4-8 hours/day)
- Is able to walk up the hill from the Lafayette Reservoir parking lot to the large “East Field” of the Reservoir
- Can stand for extended periods of time outside for events.
- Ability to comply with Roughing It policies and procedures, including but not limited to Staff Dress Code and Year-Round Staff Personnel Policies
- Must be comfortable and able to work around dogs and animals.
Ability to Master New Software and New Tasks
Most of the tasks for the Office Assistant can be easily mastered by individuals who are comfortable with computers and general office procedures. Many of the skills can be learned on the job and applicants should not be discouraged from applying because they have not worked in a specific software package. Please feel free to apply and to discuss tasks and duties with us.
All positions require a strong knowledge of Windows based programs and the ability to learn new computer software. Programs used in our office include:
- Microsoft Word
- Google Chrome
- Microsoft Outlook or Thunderbird
- Microsoft Publisher
- Adobe Photoshop Lightroom
- Hubspot (lead database programs)
- CampMinder (camper registration program)
- Camper Caboodle (camp blog and community website)
Other programs that are helpful but are not mandatory are:
- Microsoft Access
- Microsoft Excel
- Adobe Acrobat
How to Apply for the Position
To apply, complete our online application. We are excited to learn more about you!